Being asked to write a memo (memorandum) is a task you are likely to come across as a student. A great many businesses use memos to inform their employees about important management decisions or changes in the company policy. A memo, also known as a memorandum, makes communicating within an organization easier. Although the word may sound fancy, writing a memo is a technical task that requires a number of formalities to be taken into account. For example, even one grammatical error or typo can have an adverse impact on the credibility and reputation of the writer. At our UK writing service, we understand that most students, regardless of their educational level, have many more elements to consider than merely the actual technicalities of writing a memo. Why not hire an expert memo writer from our excellent writing service? All of our writers are capable of integrating all the elements of professional communication in order to create high quality and perfectly crafted memos for you.
Depending on your requirements and the message you want to convey, there are different types of memo to choose. The following list describes some of the most usual forms of memo writing and what they are used to:
Confirmation memos are written to confirm an understanding or agreement reached between two or more parties.
Report memos are circulated to provide progress reports or updates (possibly on project work).
Request memos are sent to one or more persons or a team to request something (e.g., an update or information). In memos of this type, it is recommended you use language of the persuasive nature.
These are commonly circulated by the organization’s management when they want to request feedback or input from members of the workforce (e.g., asking for possible solutions to a particular problem)
While every memo needs to be created for its own unique purpose, there are certain principles that can be used to ensure the resulting document is coherent, clear and readable. As is the case with so many professionally written business communications, a memo includes the beginning, main body and concluding sections. Here are some tips on how to write a memo.
Begin by creating a heading that clearly tells the reader that the document is a memo, who the sender is, who the recipients are, what the subject matter is and what the date of creation is. Include a declarative statement or sentence in the introduction to show what the main purpose or subject of the memo is.
Use the main body (one or more paragraphs) to set out points of discussion that list or elaborate on the key ideas regarding the main topic of the memo. A good tip for memo writing is to keep your paragraphs short and break information down into small chunks to make the content easier to manage and understand/read. The use of subheadings is recommended, as are bullet point lists because recipients of communications like these are likely to scan them for the most salient points.
End by providing any additional information you want to communicate. The concluding section should sum-up the contents of your memo and it is important that you let readers know in clear terms if any action is required of them.
Finish off by adding your name, phone number and email address to enable recipients to get in touch with you should there need to.
At the end of the memo, you should attach any information or files, e.g., charts, graphs or images that you want recipients to read or refer.
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